Header Tab

Breadcrumb and Button Navigation.

Label Type Description
Contract >> Link Click the Contract >> Link to return to page for entering Contract Information.
Pay DoDAAC >> Link Click the Pay DoDAAC >> Link to return to page for entering the Pay DoDAAC.
Document >> Link Click the Document >> Link to return to page for selecting the type of Document.
Routing >> Link Click the Routing >> Link to return to page for entering Routing Information.
Submit Button Click this button to submit the document to the WAWF database.
Save Draft Document Button Click this button to save a copy of the data you have added to the document so far. You may save in most cases with errors in the document. The saved document is a Draft and will not move forward in the WAWF workflow until it is submitted using the "Submit" button.
Previous Button Click this button to return to the previous page.
Reset Button Click this button to clear any data entered on the page.
Tabs - Header; Address; Mark For; Comments; Line Item; Pack; Attachments; Preview Document Tabs Click the tab to move to that tab.


Header - Receiving Report

The Header Tab is the first tab used on a WAWF document. It contains "First page" information such as Shipment Number/Dates, Invoice Number/Dates, and other information required by an "*" in fields listed on your particular document.

Label Type Description
Contract Number Field (readonly) Brought over from previous page.
Delivery Order Field (readonly) Brought over from previous page.
Reference Procurement Identifier Field (readonly) Brought over from previous page.
Effective Date Field (readonly) Brought over from previous page.
Inspection Point Field (readonly) Brought over from previous page.
Acceptance Point Field (readonly) Brought over from previous page.
Contract Number Type
 Dropdown Select the Contract Number Type from the dropdown if applicable. Click the link at left to view more help information on the values.
Supplies Radio Button Defaults to Supplies. Supply Line Items: Pertains to items of supply, as differentiating from services, and reflect such information as stock number, purchase unit, price, noun, procurement quality assurance, acceptance points, etc.
Services Radio Button Service Line Items - Pertain to services on contracts as differentiating from supplies and reflect such information as short description of the service, service completion date, dollar amoutn, etc. Some examples of service line items are engineering services, research and development services, training services, and testing services.
Vendor Identifier * Field If this is a Purchase Card Receiving Report, the Vendor Identifier is a mandatory entry.
Vendor Transaction Number * Field If this is a Purchase Card Receiving Report, the Vendor Transaction Number is a mandatory entry.
Card Issuing Bank Identifier * If this is a Purchase Card Receiving Report, the Card Issuing Bank Identifier is a mandatory entry. Numeric code identifying bank card issuing financial institutions affiliated with Visa International or MasterCard International.
Amount Billed * ($) Field If this is a Purchase Card Receiving Report, the Amount Billed is a mandatory entry.
Shipment Number ** Field The prime contractor shall control deliveries and on the final shipment of the contract shall end the shipment number with a Z.
Shipment Date * Field Enter the date the shipment is released to the carrier or the date the services are completed. This may be an estimated date.
Calendar icon User may click the calendar icon to display a calendar to select the date from.
Final Shipment Dropdown Default is N. Select Y if Final Shipment.
FMS Case Identifier Field If this is a FMS Receiving Report, FMS Case Identifier is mandatory entry. The FMS Case Identifier is comprised of three Security Cooperation (SC) data elements: SC Customer Code, SC Implementing Agency Code, and SC Case Designator.
Estimated Dropdown Default is blank, user may select E when the date is estimated.
Estimated Delivery Date Field Enter the Estimated Delivery Date.
Calendar icon User may click the calendar icon to display a calendar to select the date from.
CoC Radio Button Certificate of Conformance. When contract terms provide for use of Certificate of Conformance and shipment is made under these terms. This may be used in certain instances in place of Source inspection (whether the contract calls for acceptance at Source or Destination), if the contract contains FAR 52.246-15, and the DCMA CMO has authorized use of CoC. Placing of the appropriate CoC indicator in WAWF by the Contractor renders unnecessary, the issuance of a signed CoC, and no such certificate has to be provided either to the QAR or enclosed with the shipment. This interpretation was provided by the April 1, 2002, Director, Defense Procurement Memorandum, Subject: Deployment of Wide Area Workflow - Receipt and Acceptance (WAWF). CoC is only a substitute for inspection. Acceptance by a government representative must still occur. (For example, the document must still be signed in WAWF by the government Acceptor.)
ARP Radio Button When Alternative Release Procedures apply. Alternate Release Procedures (ARP) - DFARS 246.471 provides for an alternate release procedure to be used in lieu of a representative of the DCMA contract administration office, signing or stamping the shipping papers that accompany government Source-inspected supplies, to release them for shipment. This alternative procedure permits the Contractor to assume the responsibility for releasing the supplies for shipment and releases DoD manpower to perform technical functions by eliminating routine signing or stamping, of the papers accompanying each shipment. If the Vendor is authorized in writing by the DCMA CMO to use the ARP process for shipments, then placing the appropriate ARP indicator in WAWF by the Contractor, renders unnecessary the issuance of a signed ARP statement and no such statement has to be provided to the QAR or enclosed with the shipment. Acceptance by a government representative must still occur. (For example, the document must still be signed in WAWF by the government Acceptor.)
Transportation Account Code Field Enter the Transportation Account Code.
TCN Field Enter the Transportation Control Number.
Gross Weight Field Enter the Gross Weight.
Cube Field Enter the Cube. It is an optional field. If entered, value may not be zero.
FOB Dropdown Default is S. Other selections are D and O. Select an S for Origin or D for Destination as specified in the contract. Select the O if the FOB point cited in the contract is other than origin or destination.
Serial Shipping Container Code Field Enter the Serial Shipping Container Code.
Special Package Marking / Special Handling Requirements Field (read Only) Brought over from Line Item page.
Transportation Leg Field Enter the Transportation Leg.
Standard Carrier Alpha Code Field Enter the Standard Carrier Alpha Code.
Bill of Lading Number Field The commercial or Government bill of lading number.
Bill of Lading Type Field The Commercial or Government bill of lading type.
Secondary Transportation Tracking Number * Field (2) Enter the Secondary Transportation Tracking Numbers.
Secondary Transportation Tracking Type Dropdown (2) Enter the Secondary Transportation Tracking Types.
Secondary Transportation Tracking Description Field (2) Enter the Secondary Transportation Tracking Desscription.
Transportation Method/Type Codes Dropdown Contains a list of First Line Haul Mode codes and descriptions.
Currency Code Dropdown Contains a list of valid WAWF Currency Codes.
Document Total ($) Field (readonly) Contains the Total Dollar Amount of the document.




Flow of Creating a WAWF Document.

Flow of Creating a WAWF Document