| Label |
Type |
Description |
| CAGE Code/DUNS/DUNS+4/Ext * |
DropDown |
Select the CAGE Code and DUNS and DUNS+4 and extension to use from the DropDown list. Companies do business with the Government under one or more CAGE Codes (DUNS and DUNS+4 may now also be used) as shown in their registration status on the System for Award Management (SAM) system. CAGE Code must be registered in SAM. |
| Contractual? * |
DropDown |
Defaults to "Y" This will be a "Y" for all document types which require a Contract Number. |
| Contract Number Type |
Dropdown |
Select a description from the dropdown list of the Type of Contract. If no Type is selected from the list, will default to DoD Contract (FAR). Click the link at left to view more help information on the values. |
| Contract Number * |
Field |
Enter the Contract Number on your Contract. This field represents the number identifying the contract vehicle the goods and/or services are being delivered under. For DoD Contracts this field represents the Procurement Instrument Identification Number (PIIIN) and is a 13 position alphanumeric number (prohibiting use of "I" and "O"). The field is found on the vendor's contract and is constructed as follows: Position 1-6 is the valid government DoDAAC of the issuing organization, positions 7 and 8 are the two digit year matching the fiscal year of issuance, position 9 is an alpha character equating to the type of contract being issued. Positions 10 through 13 are alphanumeric and are an internal sequence number generated by the issuing organization. For Non DoD contracts this field is a minimum of 1 and maximum of 19 positions and may represent a contract number issued under the Federal Supply Schedules, General Services Administration Schedules and all other basic contracts, Blanket Purchase Agreement number, Grant, Lease or Agreement number. If the contract is located in the EDA system, then the WAWF system will pre-populate certain location code fields (DoDAAC/CAGE) on this document. If the contract is not in EDA or you incorrectly entered the contract number, INFO message(s) will be displayed, and you will have to enter the location codes manually. Please NOTE: If your contract was issued under a GSA schedule then your GSA Contract Number entry needs to be accomplished by using the Reference Procurement Identifier field located on the next (Pay Info) page. Entering a Reference Procurement Identifier is always optional, but may be used any time the order has been placed under a parent agreement, such as a GSA schedule. |
| Delivery Order |
Field |
Enter the Delivery Order Number if applicable. This field represents a supplementary number identifying a release, call, delivery or task order issued under the basic award instrument. For DoD contracts the field represents the Supplementary Procurement Instrument Identification Number (SPIIN) and may be blank or contain four numbers. For Non DoD contracts the field is a minimum of 1 and maximum of 19 positions. Note: Although the Delivery Order field is optional in WAWF, it may be required by your contract, if your contract has a delivery order number you must enter it in the WAWF otherwise leave field blank. |
| From Template? * |
DropDown |
Defaults to "N" Select "Y" if you wish to create from a previous document template. |
| Next |
Button |
Click this button to move to the next input page. |
| Reset |
Button |
Click this button to clear out the fields on the page. |
| Open (ERP) in new window |
Button |
The (ERP) will contain the name of the ERP system. The button will only be displayed when the Pay DoDAAC entered designates an ERP as the payment system. The ERP is a part of the Department of Defense's Procure-to-Pay initiative. Click the button to enter the ERP to create your document. You will not be allowed to create a document in WAWF when using a Pay DoDAAC associated with an ERP. |
| Label |
Type |
Description |
| Contract Number begins with |
Field |
If entered, the contract number for which the documents returned are associated |
| Delivery Order begins with |
Field |
If entered, the delivery order for which the documents returned are associated |
| Issue/Submitted Date (YYYY/MM/DD) |
Field |
Matched up to the Submitted Date (for WAWF) or Issue Date (for EDA) on the document. Submitted Date or Issue Date on the document must fall between the Date Range entered. |
| Issue/Submitted Date (YYYY/MM/DD) |
icon |
ICON for selecting the date you wish to enter from a Calendar. |
| Issue/Submitted Date End(YYYY/MM/DD) |
Field |
Matched up to the Submitted Date (for WAWF) or Issue Date (for EDA) on the document. Submitted Date or Issue Date on the document must fall between the Date Range entered. |
| Issue/Submitted Date End(YYYY/MM/DD) |
icon |
ICON for selecting the date you wish to enter from a Calendar. |
| Search for contracts submitted by your User ID |
checkbox |
Only applies to WAWF. Check this box to filter the search result based on the contracts submitted by your User ID and the selected CAGE. Uncheck this box to search based on the contracts submitted by the CAGE. |
| Search for |
dropdown |
Only applies to WAWF. Select Active Contracts to search contracts in the Active database, Select Archive Contracts to search contracts in the Archive database. |
| Populate From - EDA |
link |
Click on this link to populate contracts from the Electronic Data Access |
| Populate From - WAWF |
link |
Click on this link to populate contracts from the WAWF database |
