Solicitation

Notice
Q&A

HT942525Q0015: LECTURE HALL AND LOBBY AUDIO/VISUAL (A/V) REFRESH

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Description

***REQUEST FOR INFORMATION ONLY - LOOKING FOR SOURCES ***  Location of work is Natick, MA.  LECTURE HALL AND LOBBY AUDIO/VISUAL (A/V) REFRESHMARKET SURVEY REQUEST: THIS IS A REQUEST FOR INFORMATION ONLY for market research and planning purposes only, as defined in FAR 15.201(e). This is not a solicitation or request for competitive proposals. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. It is not to be construed as a commitment by the Government nor will the Government pay for the information solicited. No solicitation document exists or is guaranteed to be issued as a result of this Notice. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted, and the Government will not reimburse respondents for preparation of the response. Response to this Notice is strictly voluntary and will not affect future ability to submit an offer if a solicitation is released. There is no bid package or solicitation document associated with this announcement. BACKGROUND: The United States Army Medical Research Institute of Environmental Medicine (USARIEM) is requiring a Microsoft Teams supported solution (Logitech preferred to align with other conference room spaces) for both their Lecture Hall and their Building Lobby Area. REQUIREMENT: DESIRED OUTCOMES FOR USARIEM LECTURE HALL AND LOBBY AUDIO / VISUAL (A/V) REFRESH:  NOTE: Simplicity and stability in this design is important.  Also, as-is drawing of current system connectivity (as provided by installer who put it together) is available. 1.) LECTURE HALL: REMOVE:(All removed items must be retained by USARIEM for proper turn in and disposal). All Existing Cisco Codec and associated peripherals that will not be reused in this design A. Projector B. Projector Ceiling Mount. KEEP: A. Existing ceiling mounted Bose speakers B. Existing podium (unless theres a reason to remove and replace with a better solution)  C. Existing side wall mounted camera to view the presenter on stage (unless theres a reason to remove and replace with a better solution). INSTALL: A. New MS-Teams native solution installed (Logitech preferred to align with other conference room spaces) B. In-ceiling microphones throughout the room C. Display wall to support high resolution images clearly visible from all angles of the room D. Expected dimensions: 12ft wide by about 7ft high (16:9 width to height ratio) DESIRED END STATE OF LECTURE HALL: A. High quality display easily viewable from any seat in the room in any lighting condition the room provides (lights all on or partial on-off). B. MS Teams supported solution to allow easy integration. C. Ability to use a laptop that plugs into the room via a single USB-C connection and provides audio (output from laptop as well as microphone input to laptop) as well as video output to a large display to be procured and installed as a part of this contract. D. Ability to use the in-room audio (podium microphone and in-room speakers) and a means to turn up/down volume levels via some simple and obvious interface available to the presenter. E. Microphones that can pick up audio from all throughout the room, not just at the podium for the presenter. 2.) LOBBY: (Simplicity and reliability are the most important factors for this design). REMOVE: (Note: electronics items to be retained by USARIEM for proper turn in and disposal). A. Two existing wall mounted TVs. KEEP: A. Not Applicable. INSTALL: A. Two TVs mounted on right Wall when entering the building (wall 190 inches H x 94 inches W). B. One vertical display which will be used for digital signage – Expected dimensions:  5ft tall by about 3ft wide (16:9 ratio). C. One horizontal display which will be used to display both interactive and non-interactive content: Expected dimensions: 60-inch display, likely approx. 53-inch x 30-inch. D. Horizontal display will be slight right of the center of overall wall. E. Vertical display will be centered between left wall and horizontal display  F. Mechanism to update content on both displays. G. Displays will have frames around them  DESIRED END STATE OF LOBBY:  A. Two displays that are easily updated either through network connected software or USB (back-up if only option). B. Network setup should not include any type of media server if going that route.  SUBMITTALS:  Summaries of the services as listed above shall be no more than Five (5) pages in length (1 side of 1 sheet of paper counts as a Page) and shall describe service capabilities in each of these areas.   Interested Parties shall provide their business size status based upon NAICS code 238210, Electrical Contractors, and Other Wiring Installation Contractors, with a Small Business Size Standard of $19M, and their CAGE code as registered at SAM.GOV. Interested Parties may include brochure information (if appropriate) with the summary package by the Governments requested date of submittal of 07 January 2025, 11:00AM Eastern Standard Time (EST). Interested parties shall submit information in response to this RFI to: jennifer.s.bassett.civ@health.mil. Responses shall be submitted and received via email no later than Two O-clock Post Meridian Eastern Standard Time (2:00PM EST) Tuesday 07 January 2025. Documents shall be electronic in Microsoft Word, Excel, Power Point, and or Adobe Portable Document Format (PDF) and provided as attachments to the Email. No telephonic responses to this RFI will be considered. Questions concerning this Request For Information (RFI) may be addressed by contacting: jennifer.s.bassett.civ@health.mil. All information received in response to this RFI that is marked proprietary will be handled accordingly. Responses to this RFI are not offers for a contract and will not be used by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. Vendors having the services that they believe would be suitable for operations as described herein shall submit all supporting documentation requested by this RFI to the Point of Contact (POC) noted above. Please provide information on your organization in the following areas: 1. Company Name, Address and Single Point of Contact with Name, Title, Telephone Number and E-mail Address. 2. DUNS Number and Cage Code 3. Confirmation of Current Active Registration in System for Award Management (SAM) 4. Primary NAICS Code(s) and Business Size (i.e., small/large) 5. GSA Schedule, If Available 6. Commercial Price List, if GSA schedule is Not Available 7. Product Specific Brochures Literature. PROVISIONS AND CLAUSES: 52.215-3 Request for Information or Solicitation for Planning Purposes.  Request for Information for Planning Purposes (Oct 1997)(a) The Government does not intend to award a contract on the basis of this solicitation or to otherwise pay for the information solicited except as an allowable cost under other contracts as provided in subsection 31.205-18, Bid and proposal costs, of the Federal Acquisition Regulation. (b) Although proposal and Offeror are used in this Request for Information, your response will be treated as information only. It shall not be used as a proposal. (c) This Request For Information (RFI) is issued for the purpose of Lecture Hall and Lobby Audio / visual (a/v) Refresh. (End of provision)

Points of Contact

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Solicitation Details

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Place of Performance Address

United States Army Medical Research Institute of Environmental Medicine (USARIEM)10 General Greene Ave., Building 42 Natick, MA 01760

Recovery Act

Yes

Contract Information

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Contracting Office Address

808 SCHREIDER ST FORT DETRICK          MD 21702-5014 FORT DETRICK  MD  21702 FORT DETRICK MD 21702 USA

Attachments

Name	Number	File/URL	Date	Document Type	Include in Response